Top Event Management Software for Small Businesses and NPO/ NGO

Event management and registration:

Platform	Key Features	Best For	Pricing Model
Cvent	Comprehensive event management, venue sourcing, mobile apps, virtual/hybrid events	Enterprise events, large conferences	Quote-based, enterprise pricing
Eventbrite	Ticketing, registration, promotion tools, payment processing	Public events, festivals, workshops	Free for free events + per-ticket fees
Bizzabo	All-in-one platform, networking tools, analytics, hybrid events	B2B conferences, corporate events	Custom pricing
Whova	Mobile event app, networking, agenda management, virtual features	Academic conferences, associations	Tiered pricing starting ~$500
Hopin	Virtual/hybrid focus, networking, expo areas, streaming	Virtual and hybrid events	Plans starting from $99/month
Aventri	End-to-end management, strategic meetings management, budget tracking	Corporate meetings, complex events	Custom enterprise pricing
RegFox	Simple registration, custom forms, payment processing	Small to mid-size events	Flat fee per registration ($0.99-$1.99)
Splash	Event marketing, branded experiences, attendee engagement	Marketing events, brand experiences	Starting at $7,200/year
Accelevents	Hybrid/virtual events, networking, exhibitor management	Trade shows, virtual conferences	Starting at $5,000/year
Attendease	Multi-event management, website builder, automation	Event series, multi-day conferences	Custom pricing
Airmeet	Virtual events, social lounges, speed networking, backstage	Webinars, virtual summits	Free tier + paid from $50/month
vFairs	Virtual event platform, 3D environments, exhibit halls	Virtual trade shows, job fairs	Custom pricing
EventMobi	Event apps, registration, virtual streaming, engagement tools	Conferences, corporate meetings	Starting at $3,000/event
Hubilo	Hybrid events, engagement features, networking, analytics	Large conferences, trade shows	Custom pricing
PheedLoop	Virtual/hybrid events, mobile apps, streaming, exhibitor management	Conferences, expos	Starting at $1/registration
Eventzilla	Registration, ticketing, payment processing, custom forms	Small to medium events	Free + 2% transaction fee
Wild Apricot	Membership management, event registration, website builder	Associations, nonprofits, clubs	$48-$530/month
Ticket Tailor	Ticketing, box office, seating charts, no per-ticket fees	Theater, concerts, festivals	Flat fee per ticket sold
EventCreate	Event websites, registration, email marketing	Corporate events, galas	$79-$399/month
Remo	Virtual networking platform, floor plans, interactive tables	Virtual networking events	Starting at $350/month
Socio	Hybrid event platform, live streaming, engagement, lead retrieval	Trade shows, conferences	Custom pricing
Grip	AI-powered networking, matchmaking, meeting scheduler	B2B events, trade shows	Custom pricing
Brella	Networking-focused, AI matchmaking, sponsor tools	Business events, summits	Starting at €990/event
6Connex	Virtual environments, hybrid events, persistent venues	Enterprise virtual events	Custom enterprise pricing
ON24	Webinar platform, content hubs, engagement analytics	Digital marketing events, webinars	Custom pricing
BigMarker	Webinars, virtual events, summits, automated events	Online conferences, training	$79-$799/month
Goldcast	B2B events, field marketing, content repurposing	B2B marketing events	Custom pricing
InEvent	Hybrid platform, broadcasting, sponsor management	Corporate events, associations	Custom pricing
Swapcard	AI networking, hybrid events, lead generation	Trade shows, B2B events	Custom pricing
Stova	Event management suite, attendee hub, exhibitor management	Conferences, corporate events	Custom enterprise pricing

Key Considerations When Choosing:

Budget: Options range from free (Eventbrite for free events) to enterprise-level pricing
Event Type: Virtual-only, in-person, or hybrid capabilities
Event Size: Some platforms better suited for small gatherings vs. large conferences
Features Needed: Registration, networking, mobile apps, virtual environments, marketing tools
Industry Focus: Some platforms specialize in specific sectors (associations, B2B, entertainment)

The best platform depends on your specific requirements, expected attendance, budget constraints, and whether you need specialized features like AI-powered networking, 3D virtual environments, or comprehensive membership management.

Tools offer NPO Discount

I'll search for current information about nonprofit discounts offered by these event management platforms.Based on my research, here are the event management platforms that offer discounts or special pricing for nonprofit organizations (NPOs):

Platform	NPO Discount/Offer	Details	How to Apply
Eventbrite	50% off Pro plan	50% off Pro plan for extra marketing emails and 24/7 chat support for free events; Lower fees on donation tickets	Contact for NPO pricing
Givebutter	Free platform	Free fundraising events on Givebutter thanks to optional tips from donors	Sign up directly
Zeffy	Zero fees	Zero-fee nonprofit fundraising platform, with tools for event ticketing and donation management	Sign up directly
Wild Apricot	10-15% discount	10% discount for 1-year subscription and 15% discount on 2-year billing on all plans	Already built into pricing
The Events Calendar	25% discount	25% off The Events Calendar Pro, Event Tickets Plus, and any add-ons	Apply through their nonprofit program
RSVPify	20% discount + reduced fees	20% discount to all annual plans for free events; NPOs only pay 1.7% + $.78 per ticket sold	Apply for nonprofit status
Cvent	Special NPO rates	Cvent is proud to extend special rates to non-profit organizations	Request custom quote
Remo	15% discount	Charities, non-profits, and high educational institutions are given a 15% discount on both monthly and annual plans	Contact for NPO pricing
Timely	15% first-year discount	15% discount for nonprofits for the first year of subscription	Apply with .org domain
Sched	NPO discounts available	Sched also offers generous discounts for specific organizations	Contact for pricing
GoFundMe Pro/Classy	NPO-focused pricing	Platform specifically designed for nonprofits with tailored pricing	Contact sales
CiviCRM	Free (open-source)	Free, open-source constituent relationship management (CRM) platform	Download and install
Qgiv	NPO pricing	Free plan, and paid plans start at $25 per month	Contact for NPO rates
Whova	Standard pricing	No specific NPO discount mentioned, but serves many nonprofits	Request quote
PheedLoop	Per-registration pricing	Starting at $1/registration	Standard pricing applies

Key Points for NPOs:

Best Free/Low-Cost Options: Givebutter, Zeffy, and CiviCRM offer completely free or donation-based models specifically for nonprofits
Highest Discounts: The Events Calendar (25%), RSVPify (20%), and Wild Apricot (15% for 2-year plans) offer substantial percentage discounts
Enterprise Solutions: Cvent, Aventri, and Bizzabo offer custom NPO pricing but require direct contact for quotes
Verification Required: Most platforms require 501(c)(3) status verification (US) or equivalent charitable status in other countries
Multi-Chapter Discounts: Some platforms like Wild Apricot offer additional volume discounts for organizations with multiple chapters

To access these discounts, nonprofits typically need to provide proof of their tax-exempt status and apply through the vendor's nonprofit program or contact their sales team directly.